Now that you have installed the Zoom Meeting Assistant, here is some information to get you started.


What does the Zoom Meeting Assistant do?


Zoom Meeting Assistant uploads your local Zoom Meeting recordings to Voicegain Transcribe App. It runs in background in the Widows Tray and watches the Zoom recordings directory for any new recordings.



Anything I need to do when I launch Zoom Meeting Assistant the first time?


There are two cases:


Launch Zoom Meeting Assistant within 5 minutes after download

If you install the Zoom Meeting Assistant within 5 minutes after download, then the Assistant will automatically pair with your Transcribe App. You can verify that pairing was successful but looking at the Devices page in the Profile settings.



In the Zoom Meeting Assistant you can check if it is connected:



Launch Zoom Meeting Assistant later than 5 minutes after download

In this case, the Zoom Meeting Assistant will need to be approved from within the Transcribe App, therefor you should be logged into the Transcribe App when you are installing the Zoom Meeting Assistant. The pop-up will look like this:



Verify that the selected target Project is the one you want.

Zoom Meeting Assistant uploads the recordings to one of your Transcribe App Projects. Initially Zoom Meeting Assistant selects one of the projects as the target. It is good to verify that it is the Project you want and if not you can change to a different Project. 



In the case shown above only one project was available in the Transcribe App.


Set a threshold for processing existing Meeting Recordings.

When launched for the first time, Zoom Meeting Assistant will likely discover a lot of older Zoom Recordings. If you want you can upload all of them to the Transcribe App. The threshold of how far in the past Zoom Meeting Assistant will look for the existing Recordings can be set in Settings.



Anything I need to do on the Zoom App?

Yes. You need to enable local recording and set the local recordings to 


From the Zoom desktop app click on the Settings (the gear icon in the top-right).



BTW, you should leave the default location for the recordings unchanged. Current version of the Zoom Meeting Assistant supports only the default location. In the near future we will support custom recordings location.


Do I need to do anything during the Meeting to get the recording transcribed?

Of course you need to start a local recording.


You may also have the Zoom Meeting assistant join the Zoom Meeting. This will give you the following two benefits:

  • You will get proper names of the participants
  • You will see the names of non-speaking participants in the Transcribe App in the transcript details 
  • Additional features will be added in future versions. For example reporting when someone entered/left meeting, chat content, etc.

You can get the Zoom Meeting Assistant to join the meeting in two ways:


Join Meeting from Tray App


From the Tray app:


Which will open a dialog that takes either the Meeting URL or the Meeting ID and Password:


Auto-Join after recording started

Within 5 minutes after the Recording has started, if you copy to clipboard the Zoom Meeting URL then the Zoom Meeting Assistant will join the Meeting automatically.


Recording meeting you are not the Host of

You can also use the Zoom Meeting Assistant to join and record meetings you are not the host of. You do it by using the Join Meeting dialog - just enter the URL of the meeting you wan to join. After Zoom Meeting Assistant joins the meeting you need to ask the Host to allow the Assistant to Record Local files.

Versions

Info about the versions (releases) of the Zoom Meeting Assistant can be found in this Article.